SCAN Forms
Learn how to create and use SCAN forms for bulk package acceptance with carriers. Improve shipping efficiency and accuracy.
SCAN forms (Shipment Confirmation Acceptance Notices) are official USPS forms that allow bulk acceptance of packages. Instead of scanning each package individually, carriers can scan a single barcode to accept all packages in the form, which saves them time and can speed up your package's first tracking status updates.
Many local Post Offices require SCAN Forms once you start shipping more than a few packages at once, because it makes their life so much easier. Our platform makes it easy to print these no matter how many packages you're shipping.
Time Saving
Scan one barcode instead of hundreds of individual packages
Error Reduction
Minimize manual scanning errors and improve accuracy
Bulk Processing
Process large volumes of packages efficiently
Step-by-Step Process:
- 1Select your carrier (USPS, UPS, FedEx, etc.)
- 2Choose your warehouse location
- 3Review today's filtered shipments
- 4Add or modify tracking numbers as needed
- 5Click "Create SCAN Form" to generate
Important Details:
- • Cut-off time: 8:00 PM local time for same-day inclusion
- • Format: 8.5"x11" PDF documents for easy printing
- • Availability: Forms are available for 14 days
- • No editing: Once created, forms cannot be changed
- • Multiple forms: OK to give carriers multiple SCAN forms
Key Points:
- • If you purchase labels after 8:00 PM, they'll appear in the next day's form
- • You can create separate SCAN forms for different warehouse addresses
- • Including labels for packages you won't ship doesn't affect the form
- • No need to modify forms if you decide not to ship certain packages
USPS SCAN Forms
Official USPS bulk acceptance forms
End-of-Day SCAN Forms are primarily for USPS labels
UPS End of Day (EOD)
UPS bulk manifest for daily pickup
UPS labels are scanned individually, not via SCAN forms
FedEx Close (Manifest)
FedEx bulk manifest for daily pickup
Before Creating:
- • Ensure all packages are properly labeled
- • Verify tracking numbers are correct
- • Check that packages meet carrier requirements
- • Confirm pickup time with your carrier
- • Check the 8:00 PM cut-off time for same-day inclusion
After Creating:
- • Print the SCAN form and barcode
- • Attach barcode to the package stack
- • Keep a copy for your records
- • Monitor tracking for all packages
- • Forms are available for 14 days
Important Insurance Note:
SCAN Forms are NOT proof of acceptance: A SCAN form does not qualify as the package entering the mail flow and is not considered "proof of acceptance."
A tracking scan showing that the package has entered the mail flow is required for an insurance claim. SCAN forms alone cannot be used as proof for insurance purposes.
What SCAN Forms Do
- • Speed up bulk package acceptance
- • Save time for carriers
- • Reduce scanning errors
- • Improve efficiency
What SCAN Forms Don't Do
- • Provide proof of acceptance
- • Qualify for insurance claims
- • Guarantee tracking updates
- • Replace individual tracking